Exchange Email Server - How to Filter Spam
By: Jane Y. Whigmore
The increase in the number of spam e-mails raise the need to monitor and eliminate unwanted messages - ensuring that the MS Exchange system function properly
Malicious e-mail adds trouble and decreases productivity and is a major threat to todays business world . Companies receive thousands of deceptive, indecent and irking e-mails in bulk on a regular basis. Spam is a jargon used commonly to express discarded, undesirable and promotional e-mails or junk e-mails. Spam is not an acronym, thus it doesn’t denote something. A spam e-mail is usually an e-mail with commercial content that is sent to thousands of recipients who never requested any kind of information from the person or organisation sending it.
Getting huge volume of unwanted commercial e-mails can significantly cost the individuals and businesses a lot of time and resources as they have to sort out the legitimate mails, removing the unsolicited messages and this process, at times, become very exhaustive and frustrating, thus hindering efficiency.
Removing spam is a lengthy process; performance of the e-mail server gets several affected and network security is also put at greater risk from malevolent e-mails. Furthermore, the company also faces the risk as these spam mails might lead to irreparable harm to the systems, thus causing disorder and big loss of work and capital to the company.
The only guard against the threat from spam is professional asistance ensuring complete security and protection. Thus, the server should be shielded to assure that all the passing information is filtered and fire-walled against spam. Normally a spam filter for an e-mail server is software that analyzes every incoming e-mail, detects spam based on standard configurations and removed the unwanted junk mails so they never end up in the users’ inbox And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful.
Spam plugins can be a major help carrying out the filtering on an Exchange Server and preventing malware e-mail. Filtering spam at server level allows for an automatic spam dectection and removel process that occurs before spam reaches your internal network and internal computers An automatic procedure that filters out spam is recommended because it protects your internal network and each single connected personal computer. In addition is prevents loss of data and user downtime.
No technology used to filter spam is perfect. Periodically a network administrator still needs to monitor all filtered mails to prevent that Microsoft Exchange does not block legitimate mails.